Many of us spend more time on email than all other business tasks combined. But how much of that time is really necessary and how much is just wasted effort? And are all the emails that we subject others to really necessary?
Here are five ways that you can cut email time for yourself and others.
Five Ways to Save Email Time
- Create email-free times. Consider blocking off half-days once or twice a week as email free. After you feel comfortable doing that, don’t check your email for an entire weekend and see what happens.
- Short is better than long. Although you don’t want to be perceived as brusque, always err on the side of short messages. And, unless there is a cultural reason for formality, keep your email simple and informal.
- Capitalize on the subject line. Always provide a clear description of your topic in the subject line.
- Eliminate CC's. Unless someone absolutely needs to be copied on an email, give yourself and them a break. And if you have received a group email, don’t default to REPLY ALL. Only send your response to those who need to receive it.
- Every email does not deserve a response. Don’t waste your time and that of others by sending email response that say, “Great.” or “Thanks.” or Got it.” The send these kind of responses if you are asked to verify receiving a particular email.